Pacific College of Health and Science is hiring for the Federal Work Study position of Administrative Clinical Assistant at our Chicago campus.
General Job Summary:
The Administrative Clinical Assistant will support the clinic administrative team in providing all patient, student, and supervisor needs for clinical operation. They will supplement the reception staff and aid in patient check-in, scheduling, and phone calls. They will assist the students and supervisors by aiding in supply, equipment, and needle check-out. They will assist the Clinical Operations Senior Manager in preparing supply orders and will help maintain minimum levels of inventory in stock at all times. This unique opportunity will help future clinicians understand the basics of clinic management and operations.
Essential Functions & Responsibilities:
- Reception Assistant – Answer phones, schedule patients, check-in and check-out
- Clinician Assistant – Check out supplies and needles for clinicians. Ensure equipment returns
- Weekly quick check Supplies – Check levels and refill as needed. Report when low.
- Order Unpacking and Stocking – Unpack boxes. Check and sign off on Packing list
- Monthly Inventory count – Restock and update spreadsheets. Resupply cabinets from overstock
Minimum/Required Qualifications:
- Maintain SAP and enrollment requirements.
- Maintain good behavioral standards and code of conduct
- Report to work as scheduled, accurately record hours worked, and submit timesheets by established deadlines.
- Follow institutional policies and procedures.
- Maintain professionalism and confidentiality.
- Notify supervisors of schedule changes.
- Prioritize academic responsibilities.
- Maintain records confidentiality
Work Environment: The work environment characteristics are representative of those encountered while supporting a busy teaching clinic and typical office/workstation setting. The position may involve sitting or standing at a desk, operating a computer using a keyboard and monitor, walking between clinic areas, and performing various administrative tasks.
Rate of Pay: $17.05 per hour
Application Deadline/Procedures: To apply, please send a cover letter and resume to Dave Frech at [email protected]. The application deadline is September 11, 2026.
Reasonable accommodation may be made to accommodate individuals with disabilities to perform the essential functions.
We offer the opportunity to work with a dynamic team of holistic, caring professionals. We are committed to creating a diverse community of faculty, staff, and students. Pacific College of Health and Science is an Equal Opportunity Employer. The College celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, pregnancy, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Applicants are considered based on their qualifications for the position.
Pacific College of Health and Science is one of the oldest and largest accredited institutions training professionals in integrative and traditional Chinese medicine to include acupuncture, holistic nursing, massage therapy, and herbal medicine. Founded in 1986, Pacific College is home to beautiful campuses and busy clinics in New York, San Diego, and Chicago and a rapidly growing online division. Pacific College features an esteemed faculty with over 200 faculty members from around the globe, many of whom conduct ongoing research and educate approximately 1,700 students every year.