Pacific College is seeking a positive individual for the position of full-time Admission Coordinator at our New York campus. This position is hybrid, with at least 2-3 days per week required at the New York campus. Must also be able to work some Saturdays for student proctoring needs.
General Job Summary:
The Admissions Coordinator (AC) provides administrative support to the Admissions department and represents the College in a positive and professional manner. This person also conducts database management and file audits, collects documents, and manages student files.
Essential Functions & Responsibilities:
CRM Management/Admissions Support Responsibilities:
The CRM management part of this role is the primary role within the position.
- Database management as needed in both CampusVue and Salesforce
- Assists the Admissions Team in document collection
- Collects and uploads documents to the CRM
- Conducts file audits within the CRM systems
- Prepare weekly reports
- Tracks all required documents
- Sends application acknowledgement letter with pending information
- Communicate with new applicants about any pending admissions documents
- Sends out acceptance letters to applicants via mail and/or email
- Determines total number of semester units earned and GPA from applicant transcripts in order to meet the pre-requisites of the programs.
- Updates applicant status changes and documents collected in CRM systems
- Creates form letters and communication templates
- Updates and maintains Admissions Coordinator policies and procedures
- Willingness to be trained to make outbound and/or receive inbound admissions calls
- Organizes and maintains inventory of supplies and promotional materials
PBSN Program Proctoring Responsibilities:
- Proctor TEAS exams for the PBSN applicants
- Multiple times per week including some Saturdays
- Greets & manages the test launch, including setting expectations with the test-takers
- Calls to confirm or modify prospective-student appointments
- Facilitates compliant test-taking in an on-site test center
Miscellaneous Responsibilities:
- Participates in campus cleaning; ensuring the college keeps a neat, organized, and professional environment
- Represents the college positively at all times
- Other duties as assigned
Minimum/Required Qualifications:
Job Skills:
- Required: Proficiency in Word, Excel, and Outlook
- Preferred: Working knowledge of PowerPoint, Microsoft TEAMS
Education and Attributes:
- High School graduate
- Ability to multitask with strong attention to detail
- Ability to work independently and in a team environment
- Ability to communicate tactfully and professionally
- Must be motivated and determined
- Must be a team player, ready to wear many hats
- Must have a positive attitude with the ability to adapt to change
Work Environment: The work environment characteristics are representative of those an employee encounters while performing essential functions of the job in a typical office/workstation situation. Able to work sitting or standing at desk and operate a computer using keyboard and reading information on a monitor.
Application Deadline/Procedures: To apply, please send your resume to Michael Santoro at [email protected]. The application deadline is June 12, 2026.
Salary: $18.50 – $20.00 per hour
Reasonable accommodation may be made to accommodate individuals with disabilities to perform the essential functions.
We offer the opportunity to work with a dynamic team of holistic, caring professionals. We are committed to creating a diverse community of faculty, staff, and students. Pacific College of Health and Science is an Equal Opportunity Employer. The College celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, pregnancy, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Applicants are considered based on their qualifications for the position.
Pacific College of Health and Science is one of the oldest and largest accredited institutions training professionals in integrative and traditional Chinese medicine to include acupuncture, holistic nursing, massage therapy, and herbal medicine. Founded in 1986, Pacific College is home to beautiful campuses and busy clinics in New York, San Diego, and Chicago and a rapidly growing online division. Pacific College features an esteemed faculty with over 200 faculty members from around the globe, many of whom conduct ongoing research and educate approximately 1,700 students every year.